TravelSportsHQManagement Platform for Competitive Clubs

This is game day.

Built for clubs that live at the |, not behind a spreadsheet.

SchedulingRecurring templatesPlanningSeason master schedulePaymentsDeposits & installmentsTournamentsPools & bracketsDrillsAnimated diagramsStatsLineup combinationsClinicsWalk-ins & attendanceCommsRole-aware chatSafetyStaff background-check trackingSchedulingRecurring templatesPlanningSeason master schedulePaymentsDeposits & installmentsTournamentsPools & bracketsDrillsAnimated diagramsStatsLineup combinationsClinicsWalk-ins & attendanceCommsRole-aware chatSafetyStaff background-check tracking

The platform

Everything your club needs.
Nothing it doesn't.

Scheduling, registration and payments, tournament hosting, and team communication, plus the analytics and drill tools coaches actually use. Built around how a club runs a season, so it replaces the stack of separate tools instead of adding another one.

01 · Scheduling & facility

Every practice, game, and tournament. One calendar.

Recurring weekly templates generate the season, a facility map shows your real court layouts, and families are notified automatically when a practice's time, location, or court changes.

02 · AI scheduling assistant

Tell it what changed.

Court 3 is being resurfaced Thursday. Move 14U Black's practice?

Court 5 is open 6:30–8:00 with no double-booking. Move it there?

ConfirmNot this

Nothing moves until you confirm.

03 · Registration & payments

Get paid without the group text.

Season dues · 16U: Paid
Installment 2: Due 10/01
Deposit: Paid

Deposits, installment plans and recurring clinic billing, with signed agreements in the same flow.

04 · Season planner

Plan the whole offseason before it starts.

Lay out every team's practices across your facilities and courts for the season ahead. Coach availability, travel gaps between facilities, and siblings on different teams are checked as you place each practice, and the solver can propose a full schedule to start from.

Start from last season or from your club's own teams
Drag a practice and see which times work before you drop it
Compare versions, then publish to your recurring schedule

MonTueWedThu

5:3012U Gold12U Gold

7:0014U Black16U Navy14U Black

8:3016U Navy15U RedCoach busy

Illustrative example, not real club data.

05 · Tournament hosting

Host the tournament. Don't just play in it.

Pool play and brackets built in, and outside clubs register themselves through one shareable invite link. No separate tournament-software subscription.

06 · Drill library

Draw the play. They see it move.

Animated court diagrams with real player movement and adjustable playback from half speed to 2×. Fork drills from the shared library and build your own.

07 · Analytics

Stats that help you coach.

Lineup combinations ranked by sets started together
Staff-only workload monitoring, purely advisory
Director flags for declining attendance or eval scores

08 · Communication

Every family in the loop.

Role-aware 1:1 and group conversations
Club-wide announcements
Automatic alerts the moment a schedule changes

09 · Built minors-first

Safe by default.

Staff background-check status tracked and enforced
Player profiles and alumni listings need guardian consent
Private coach development notes

Coach the team.
Not: Chase invoices.
We've got that.
Built by a travel-sports family that spent too many seasons juggling four schedules, four rosters, and four payment threads. Read the story →

Your club, front and center

Your name on the door.
Not ours.

Every club gets its own public website, with about, staff, sponsors, signed athletes, upcoming dates, and clinic registration, and can connect its own domain. From the first click to the parent portal, families see your logo and your colors.

Your own domain, connected in a few clicks, on every plan
Your logo and colors across the website, app, and parent portal
On iPhone, your crest can replace our icon on families' home screens (arranged with us, shipped in an app update)

See a live club site ↗

meridianvolleyball.com

9:41●●●

TravelSports

Your crest · their home screen

In your pocket

You're not at a desk. Why should the app act like it?

Directors, coaches, and parents live at the field — not behind a laptop. The TravelSportsHQ mobile app carries the same schedule, messages, and roster in your pocket, so the next game and the last message are one tap away.

Your next event, front and center
Threaded conversations and announcements in one inbox
Rosters for every team you coach

Next game, on the TravelSportsHQ mobile app

Messages inbox on the TravelSportsHQ mobile app

Why TravelSportsHQ

One platform.
Not a patchwork.

Most clubs run their season on a stack of tools that were never designed to work together. Here's what actually changes.

Feature	DIY stackSpreadsheets + GroupMe/WhatsApp + Venmo	TeamSnap	SportsEngine	TravelSportsHQ
Conflict-aware scheduling across every team & facility	Not offered	Partial or bolt-on	Fully supported	Fully supported
Registration, payments & e-signed waivers in one flow	Not offered	Partial or bolt-on	Fully supported	Fully supported
Staff background-check status tracking and enforcement	Not offered	Partial or bolt-on	Fully supported	Fully supported
Built-in lineup & player workload analytics	Not offered	Not offered	Not offered	Fully supported
Built-in recruiting profile, guardian-controlled privacy	Not offered	Partial or bolt-on	Not offered	Fully supported
Tournament hosting in the same platform, not a separate product	Not offered	Partial or bolt-on	Partial or bolt-on	Fully supported
Clinics & camps: recurring sessions, walk-ins, monthly billing	Not offered	Partial or bolt-on	Partial or bolt-on	Fully supported
Built-in tryout evaluations & private coach notes	Not offered	Partial or bolt-on	Partial or bolt-on	Fully supported
Messaging that keeps guardians in every coach-to-minor thread	Not offered	Partial or bolt-on	Partial or bolt-on	Fully supported
Animated drill & play diagram builder	Not offered	Partial or bolt-on	Partial or bolt-on	Fully supported
AI assistant that proposes reschedules from a plain-language request	Not offered	Not offered	Not offered	Fully supported
One login for directors, coaches & families	Not offered	Partial or bolt-on	Fully supported	Fully supported
Your data, exportable on request if you ever leave	Fully supported	Partial or bolt-on	Partial or bolt-on	Fully supported

Based on TravelSportsHQ's own feature set vs. publicly documented features of the named tools, reviewed regularly. Not sponsored by or affiliated with TeamSnap or SportsEngine.

Dave and Kelly Small with their four kids, Madison, Chloe, Jack, and Ethan — The Smalls · 4 kids · 1 travel program

Built by a travel-sports family

Not designed in a vacuum.

Dave Small has spent 20-plus years in enterprise IT — the kind of work where "basically working" isn't good enough. At home, he and his wife Kelly had four kids — Madison, Chloe, Jack, and Ethan — all playing in the same travel volleyball program, and somehow keeping track of four schedules, four rosters, and four payment threads was harder than anything at the office.

Kelly played volleyball through college and spent decades as an educator communicating with thousands of students and families — she'd seen the same breakdown from the other side of the classroom. Both of them were travel athletes themselves growing up, and now, watching their own four compete, they kept landing on the same conclusion every season: this shouldn't be this hard. After a few years of thinking about it, Dave started building TravelSportsHQ two years ago — bringing real systems discipline to the unglamorous problem of actually running a club season.

Dave Small

Founder · 20+ years in enterprise IT · dad of four travel volleyball players

Questions

Good to know.

Still wondering about something? hello@travelsportshq.com

Pricing depends on your club's size and needs. Book a demo and we'll walk you through the right plan for your club.

Yes. Book a demo and we'll walk you through the platform and set up your club with you, so you can see it working with your own teams before you commit.

Privacy for minors is built in from the ground up: guardian consent, no public recruiting profiles without a guardian turning them on, and data export on request.

Yes — that's the point. Most clubs juggle scheduling, group chats, payment apps, and registration forms across separate tools like spreadsheets, GroupMe or WhatsApp, and Venmo. TravelSportsHQ consolidates scheduling, communications, payments, and registration into one platform.

Yes. The Season Planner lets you place every team's practices across your facilities and courts, with coach availability, travel gaps between facilities and sibling conflicts checked as you go. Start from last season's teams, let the solver propose a few schedules, compare them, then publish to your recurring practice schedule once the court check passes. It is off by default, so ask us to turn it on for your club.

Yes. Your club's data belongs to your club. If you ever decide to leave, you can request a full export of your player records, signed documents, and messages rather than losing access to them.

See it in action

Your season,
one place.

Tell us a bit about your club and we'll set up a time to walk you through the platform — no pressure, no pricing games.